Miramar Rangers AFC Privacy Policy
About
This privacy policy sets out the types of personally identifiable information that we collect, why and how it is collected and used, and your rights to your access and correct your personally identifiable information.
In this privacy policy, “we”, “our”, “us” or “the club” refers to Miramar Rangers AFC Incorporated.
Personal information
We may collect several different types of personal information from you, depending on the type of interaction with you. Please note that we may collect more than one type of information from you so please read this entire privacy policy.
Basic information
Basic information includes your name, and contact information like physical address, telephone numbers and email addresses. If you are a current or former player for the club, it may also include basic statistical information like the number of games played and goals scored for the club.
We collect basic contact information directly from you and use it to provide you information about football and club-related matters. This includes things like upcoming fixtures, key dates, invoices and receipts, and club notices. You do not have to provide this information to us, but if you do not, we will not be able to contact you. We collect statistical information from match-day records.
If you subscribe to our Ranger newsletter, we will use your contact information to send or notify you when new editions are available. You can unsubscribe from our newsletter at any time.
With your permission, we may also occasionally share your basic information with our selected partners. For example, if you enter a tournament, we may share your contact details with the tournament organiser to help keep you informed about important tournament information. We will only share this information with your permission.
Player registration information
In addition to information you provide us, New Zealand Football collects player registration information using COMET, the New Zealand Football National Registration System. This includes player contact information, and potentially sensitive information such as date of birth, nationality, health and other similar information. New Zealand Football uses this information in accordance with its privacy policy.
We collect this information and provide it to New Zealand Football using the Friendly Manager club management system. Friendly Manager is a New Zealand company that provides administration system tools and software to New Zealand clubs. Friendly Manager will store a copy of your player registration information.
The main reason we collect this information is to provide it to New Zealand Football’s COMET player registration system. We may also use your player registration information for club and football administration purposes. If you ask us to, we can also update your information held in COMET on your behalf.
Further information about the information held in COMET and when we may access to it is set out in New Zealand Football’s privacy statement, available at https://www.nzfootball.co.nz/ABOUT-US/Policies/Privacy-Policy-1. Further information about Friendly Manager and how it holds information is set out in Friendly Manager’s privacy statement, available at https://www.friendlymanager.com/privacy-policy.
Social Media
We use social media, including Facebook, Instagram and Twitter. If you interact with us on social media (for example, posting on our Facebook page or liking or sharing our Instagram or Twitter posts), you share your social media profile with us. We only use this to interact with you on social media. This information is collected from you by the relevant social media service and is governed by that service’s terms and privacy policy.
Automated information
Automated information includes certain computer-generated information about subscribers to our newsletter and visitors to this website. This includes information about your interactions with us and our services, such as whether or not you read a newsletter, the time you read it, your location, and how you read it (for example, from a mobile phone, tablet or computer). This information is collected automatically using technical measures such as cookies. You can read more about cookies, how they are used, and their implications for you at https://www.allaboutcookies.org/. This automated information is usually aggregated with automated information from other people to present a high-level view of all our website visitors’ interactions. We use this information to refine and improve the way we provide information and services (for example, the layout of our website or the types of articles in our newsletter).
We use third-party IT providers to collect and analyse this automated information. We only use reputable IT providers, and the tools used to collect and analyse this automated information are commonly used on the internet. In addition to providing this information to us, sometimes this information is also aggregated and used by the IT providers directly.
You are not required to provide this type of information, and some IT providers allow you to opt-out partially or entirely from these technical measures. However, this may mean that we cannot provide you the relevant service, or the quality of the service may be degraded. For example, if you disable cookies or other tracking tools, our newsletter may not be optimised for the device on which you are reading it.
More information about our IT providers and how we keep your information secure is discussed below.
Security of information
We treat the security of your personal information very seriously. Like most sports clubs, societies and other businesses, we use a range of IT providers to provide services. We take reasonable care to select reputable IT providers to store and manage your personal information.
We aim to ensure a reasonable balance between ease of interacting with us, and taking security measures to protect your personal information that is proportionate to the sensitivity of that information. This means that we take additional security measures for your legal and sensitive information compared to basic contact information or automated information about how you use our website.
Our key IT providers, and the type of information they store and manage are listed below.
Service
IT provider
Type of information
Further information and privacy statements
Email, documents and spreadsheets
Google Workspace / Gmail
Contact information
Other information that you email to us, or ask us to email to you
https://policies.google.com/privacy?hl=en-US
Player registration information
COMET
Contact information
Player registration information
NB. Provided to NZ Football.
https://www.nzfootball.co.nz/ABOUT-US/Policies/Privacy-Policy-1
Sporty
Contact information
Player registration information
https://www.nzfootball.co.nz/ABOUT-US/Policies/Privacy-Policy-1
Newsletters and mail notifications
MailChimp
Contact information
https://mailchimp.com/legal/privacy/
Website
Sporty
Automated information only
https://www.sporty.co.nz/v2/About/Privacy-Policy
Social media
Information you have provided in relation to your social media accounts
https://www.facebook.com/about/privacy/
https://twitter.com/en/privacy
All IT providers may also collect automated information from you, depending on how you interact with their services. While we have used reasonable care to select only reputable service IT providers, you should note that some of these IT providers are based overseas and will only be subject to the New Zealand Privacy Act if they “carry on business in New Zealand”; this means that some of these IT providers may not be required to protect your personal information in a way that provides comparable safeguards to New Zealand law.
We may change or add additional IT providers from time-to-time; we will update this policy to reflect changes in key IT providers.
Your privacy rights
You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us at secretary@miramarrangers.co.nz or by writing to us at Miramar Rangers AFC Inc, PO Box 15-119, Miramar, Wellington 6243.
Note that player registration information is held by New Zealand Football in the COMET system; requests for information and correction about player registration-n information should be directed to New Zealand Football in the first instance.
This privacy policy is dated 19 March 2025 and may be updated from time-to-time.
Miramar Rangers AFC Legal Terms and Conditions
Application
These terms apply whenever you register with the club for football or another related activity. In addition to these terms, the club’s privacy policy[A1] also applies.
In these terms, “we”, “our”, “us” or “the club” refers to Miramar Rangers AFC Incorporated.
Your details
Whenever you register, you must provide accurate and complete details. If you are under 18, you must have your parent or guardian complete the registration on your behalf.
Code of Conduct and other policies
The club’s Code of Conduct [A2] applies to all club activities. Depending on the activity, the other policies and bylaws [A3] of the club may also apply. We reserve the right to cancel or decline future registrations if you do not abide by the Code of Conduct or other club policies and bylaws.
For New Zealand Football and Capital Football leagues, the further rules and regulations of the leagues will also apply.
Fees
Fees must usually be paid in full at the time of booking using one of the advertised payment methods. We reserve the right to cancel your registration if payment is not received on, or before, the due date.
Refunds
Registrations are generally non-refundable once the season, league, program or other activity has commenced. Please do not register if you are not sure you will be able to attend the activity. In exceptional circumstances, the club may (in its sole discretion) consider refunds of some of the fees. An administration fee will apply.
If an activity is cancelled by the club, you will be refunded the registration fees. In the cases of partial cancellation (e.g., half of an activity), you will be refunded pro rata.
Club gear
All supplied club gear remains the property of the club and must be returned to the club at the end of the activity. You must pay the replacement cost if gear issued to you is lost or damaged.
Further instructions
All club activities will be accompanied by further instructions (e.g., what to bring and what to wear, pick up and drop off times). Please use your best efforts to comply with all these instructions.
Health, safety and medication
All our programs have additional health and safety policies, including what to do in the case of an emergency.
Please contact us if you or your child will need to take medication during a registered program. Further forms may be required.
Club membership
By registering as a playing member of the club (and certain other categories) you will become a club member. More about club membership is set out in the club’s Constitution[A4] .
NZF registrations
For New Zealand Football and Capital Football leagues, New Zealand Football operates a national registration system. By registering with the club, you acknowledge that your details will also be registered in the national registration system; New Zealand Football’s terms and conditions [A5] and privacy policy [A6] will apply.
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